Reports to the Principal/Construction Project Manager.
Responsible to properly communicate information regarding selections to the Principal/Construction Project Manager, Project Architect, Project Manager, and client as appropriate and in a timely manner.
Prior to all client meetings, share all information that will be presented to a client in the meeting with the Project Team members.
Promote, discuss and offer ADC’s Interior Design services when clients have not selected an Interior Designer for their project.
Maintain and enhance client relationship with ADC.
Walk client through the selections process. Ensure that they understand the phases of construction.
Notify suppliers when ADC clients will visit them, if possible.
Provide Construction Manager with selections prior to client sign-off on Final Budget Estimate.
Assist the Construction Manager putting the selections out to bid with trade contractors and suppliers.
Acquire finish selection material quotations.
Inform client of all budgetary concerns related to selections.
Proactively discuss with the Client, the limits of Selections Coordination when necessary, when Client’s do not have their own Interior Designer and are requesting Interior Design services.
Obtain client approval for Selections Sheets prior to client approval of Final Budget Estimate.
Create Change Orders with the approval of the Project Manager, for all changes in selections after Selection Sheets are approved by client.
Communicate Change Orders for selections to the Project Architect, Project Designer, Construction Manager, supplier and/trade contractor, as appropriate.
Research and assist in the resolution of billing discrepancies related to finish selections.
Review project invoices for selections as requested by Project Manager.
Learn to create realistic project schedule: estimate time frame for design development, structural design, construction documents.
Manage client expectations: schedule, budget, and project scope.
Establish due dates for all finish selections for client. Confirm dates with Principal and Construction Manager.
Educate client concerning the process and importance of obtaining selections on schedule. Obtain selections on schedule and before construction starts.
Record all selections. Obtain client approval in writing before construction starts. Distribute to Project Manager.
Provide client with regular project status reports throughout the design phase.
Coordinate with consultants to meet project requirements.
Meet project schedule and budget for design services to maintain profitability.
Maintain complete project file: document all correspondence, meetings, approvals, and consultant information.
Provide support to other design team members when needed, to ensure success of the team.
Attend preliminary design meetings with the client. Create a report of all decisions and client requests for each meeting.
Provide programming to meet client’s budget and project requirements.
Develop conceptual design solution within project schedule.
Actively work with design team to improve design.
Develop computer skills to aid in project delivery and produce construction documents according to ADC Architectural standards.
Learn to prepare an initial cost estimate; obtain input and review from Project Manager and Principals.
Obtain finish selection approval from the client prior to construction.
Prepare a specification/cutsheet references on all Finish Selections for the Project Manager before construction begins.
Research sources for materials and supplies for Construction. Research specialty and new products.
Facilitate meetings between suppliers and the Architects, Project Managers and Principal/Construction Project Manager regarding the latest product and pricing information.
Review plans and specifications for quality control prior to review by Principals.
Prepare applications for submittals.
Attend regular project team meetings with project manager and/or superintendent.
Perform site visits to observe progress of work and verify conformance with plans and specifications. Send regular reports to clients regarding site visits.
Conduct walk-throughs during construction to ensure that finish selection decisions are being carried out.
Review shop drawings, for potential discrepancies/conflicts with the contract drawings or specifications.
Keep detailed records of addendums, with approval from clients.
Provide Construction manager with current set of plans and specifications, with changes clearly noted.
Proactively solve design issues that come up during construction.
Participate in a post-construction evaluation and critique of the entire project and make recommendations for improvement.
Turnover and Warranty
Provide selections information resource to the Administrative Assistant for the Products and Warranties Information for client 30 days prior to turnover.
Work with Construction Project Manager and Office Manager to facilitate 30 Day closing and warranty procedures; schedule Client Orientation with suppliers, trades and appliance suppliers as appropriate; and make final preparations for the house prior to turnover.
Bring in new clients and continue to work with existing clients on new projects.
Help identify and recruit outstanding new team members, when appropriate.
Complete accurate and detailed timecards, noting additional services where applicable.
Use administrative time effectively, to improve operations of company.
Keep a clean and organized work environment. File drawings and project files appropriately.
Assist in general office duties as needed.
Maintain regular work hours, and schedule time away from work in advance with Principals.